The traveller report: what it is, its deadlines, and how to file it
"Parte de viajeros" is what most people call the obligation to report who's staying at their property to the police — but in the fine print of Royal Decree 933/2021, it's actually two separate filings. Here's what you need to know so you don't miss one.
What the traveller report is
It's the obligation — for hotels, guesthouses, tourist rental properties, and agencies acting as landlords — to report who is staying at your property to Spain's State security forces, through the SES Hospedajes platform. It comes from Royal Decree 933/2021 and exists to give authorities traceability over who occupies short-term accommodation.
The key point: it's two filings, not one
RD 933/2021 requires two separate submissions per booking, each with its own data:
1. Booking communication
Contract details: landlord or establishment identification, check-in and check-out dates, number of guests, amount, and payment method. Sent once the booking is confirmed, before arrival.
2. Traveller communication (the report itself)
Details for every guest aged 14 or over: full name, identity-document type and number, date of birth, nationality, sex, and, for an accompanied minor, their relationship to the lead guest. Sent when the guest checks in.
Deadlines: 24 hours
Both communications must reach SES Hospedajes within 24 hours of the event that triggers them — the booking being confirmed, in one case, and the guest actually checking in, in the other. There's no extra allowance for weekends or public holidays.
Who is obligated
The obligation covers anyone running a hospitality activity, regardless of size:
- Tourist rental properties (VUT), whether run by individual hosts or professional managers.
- Hotels, guesthouses, and pensions.
- Real-estate or management agencies acting as landlords for the properties they administer.
How Checkinea automates both filings
Checkinea collects the data once, from the guest, and files both communications without you filling anything in by hand:
- The guest completes online check-in from their phone, with the fields the law requires for the report.
- Checkinea automatically files both the booking communication and the traveller report with SES Hospedajes, retrying until they're accepted.
- It saves the confirmation for every submission, with its status visible from your dashboard.
From €1.00 / property / month + VAT
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Frequently asked questions
What's the difference between the booking communication and the traveller report?
The booking communication covers the contract details (dates, amount, payment method) and is sent when the booking is confirmed. The traveller report covers each guest's identity data and is sent when they check in. They're two separate submissions, not one.
Do I have to file it even for a single night?
Yes. The obligation doesn't depend on how long the stay is — it applies from the first night.
What if the guest is a minor?
Minors are reported too, along with their relationship to the accompanying lead guest.
Do Airbnb or Booking file the report for me?
No. Booking platforms don't file the traveller report with SES Hospedajes — that's the responsibility of whoever lets or operates the property, regardless of which channel the booking came through.
How does Checkinea automate this?
The guest fills in check-in from a link on their phone, with nothing to install, and Checkinea files both communications with SES Hospedajes automatically, retrying until they're accepted.